Using a print server with windows 7

Neil Laplink. Get answers from your peers along with millions of IT pros who visit Spiceworks. Best Answer. Ghost Chili. View this "Best Answer" in the replies below ». Popular Topics in Windows 7. Which of the following retains the information it's storing when the system power is turned off?

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Kimberlin This person is a verified professional. NetworkNerd This person is a verified professional. This topic has been locked by an administrator and is no longer open for commenting. Use Previous to modify selections. Click Install when ready. Progress Watch the progress of the installation. Results Click Close to complete the wizard. Launch the Print Management console.

It can be found in Start Menu Administrative Tools. Usually, all roles are managed in Server Manager directly, but with print management, you need a separate console. Print Services only lists the status of the service in Server Manager, as well as providing information on print management.

Use the More Actions command in the action pane to select Add Port. Then click New Port. Use the values in Table-6 to fill out this wizard. If the port is to be used by Windows devices, then use the RAW format. If the port is to be used by non-Windows devices, then use LPR. Repeat this operation for each port you need to create. Next, add your printers. Windows will automatically enter the port name as you type the printer name.

Change this name only if you must. Additional Port Information If Windows is successful, it will fill in the properties of the port. If not, it will request additional information. Identify the device type. If the device is unknown, select Generic Network Card. Completing the Wizard Click Finish when done. Use the Previous button to modify settings. TIP: If you are already using version 3 drivers, and even if you're not, you can use the Microsoft Print Migrator www.

If you need to add new printers, use the following procedure. Use the More Actions command in the action pane to select Add Printer. Use the values in Table to fill out this wizard. Use the following procedure to change the print spooler disk. Right-click the server name. Select Properties from the context menu.

In the Advanced tab, type the location for printer spooling. Click OK when done. Next, move to the All Printers node under Custom Filters, right-click each printer, view its Properties, move to the Advanced tab, and set its spooling properties. Other settings can remain at the default selection.

Click Printer Defaults to set default printer settings, such as duplex printing, stapling, and paper type in each paper tray. Next move to the Configuration tab, and ensure that the device is properly configured. Then move to Device Settings and apply proper settings for the printer. Perform this task for each printer. It can add a locally attached printer. It can create a port and add a printer at the same time. Add the printer host name or IP address; the port name will be filled in automatically.

Change the port name if you need to. Printer Driver If the printer driver is automatically detected, it will be listed. If not, select the proper printer driver from the list of devices, or add it using the disk provided by the manufacturer.

Printer Name and Sharing Settings Change the printer name if required. Change the share name if required. Add the printer location. Include a comment. Publish the printer in the directory. Printer Found Review your choices and approve them. Completing Installation Click Finish when done. You can print a test page from this page. In a standard situation only administrators are allowed to connect to foreign not contained in their domain printers. It is easier if you use other types of connections - or you create a script, which has to be run as administrator, to install those printers.

This script you could propagate via a public share, via an usb-stick or most elegantly via a webpage. At the moment it is all a win7 environment to keep things simple so the print server and two client pc's are all win 7. This is a public network, but I want any user to have the ability whether it is a laptop that belonged to someone who comes from a domain environment, as well as free lancers that possibly come from a workgroup setup to be able to use the print server to get attached to the various printers that are located at this 'open location'.

The clients will be on xp 32bit and Win7 64bit machines. We hoped to use Win7 on a pc as a print server for it allows upto 20 clients as a make shift print server allowing all users to use freely. Access is denied. Any advice or help would be appreciated. If you want full unrestricted access for everyone without a password you need to enable the guest account and give it no password, allow everyone to print and disable the "Limit local account use of blank passwords to cosole logon only" security policy.

That should bring you further in that case. I need the client pc that is not part of the print server workgroup to access the shared printer. Therefore I thought the print server would to allow permission to any user that connected, as well as the client machine that has only user permissions to trust to install the print driver. What permissions need to be set - I am uatnsure and I would be grateful for any andvice : thanks, John.

I think it may be a problem on the client pc for if I login as an admin on the client pc I can search and install the printer, but when logged in as a user, I can search and find the printer but upon installing the driver I get the message as mentioned in my first post. Hi Wolfgang, all security permissions for the printer is ticked for 'everyone' except the special permissions I want other to be able to managed the printer jobs for it is a small public network site.

The printer is shared. You have to allow printer installation on your WIN7 client. Or you install Printers for all users, which can be done via rundll32 printui. Upon searching and trying to install as a user on the client pc I now get a prompt appearing with the message.

That usually means path not found. Is this the only user with that error message? If you have several users to use this PC I think the method to install the printer as administrator for all users is more suitable for you.